TASK TO BE PERFORMED:

Wash Program Implementation, Monitoring, and Reporting

 

·       Close coordination and communication with key stakeholders

·       Monitor progress of construction works Arrange meeting with QAF & Contractor & UNICEF and prepare comprehensive report to UNICEF.

·       Conduct regular site visits (three to four times per month).

·       Monitor the Quality of work in terms of conformance with against the approved work program and report to UNICEF on a timely basis.

·       the design drawings, specifications, and materials as per contract and Bills of Quantities.

·       Keep all Work Plans (Programs of Work) updated as a tool to monitor Progress of construction work. Identify any potential delays in advance; provide necessary feedback for preparation of crash/remedy Program.

·       Identify problems and constraints and take necessary actions upon discussions with the contractors.

·       Hold site meetings with QAF and Contractor to discuss the progress, address critical issues and undertake corrective measures accordingly.

·       In consultation with QAF and contractor and approval from UNICEF make sure addition and deletion in BOQ is documented and UNICEF informed. This requires specifically the calculation of quantities in variations.

Coordination & Join Program monitoring visit:

 

·       Attend OCT meetings and other coordination forums in the province and update the Head of Outpost, OCHA, Emergency Officer and CFO.

·       Support Head of Outpost and OCHA in scheduling and coordinating the provincial joint monthly monitoring plans together with the provincial multisectoral OCT team.

·       Convene face to face (and occasionally) virtual monthly coordination meetings with extenders in the province – focus on administrative and logistical bottlenecks - and update various sections in Mazar.

·       Keep an eye on humanitarian situation trends and alert the Mazar Field Office if any sudden change happens in the humanitarian situation in the province.

·       Participate in joint need assessments and coordinate UNICEF’s response at the field level.

·       Coordinate undertaking of joint field visits to monitor and assess program implementation and bottlenecks affecting program implementation in the province.

·       Participate in the monthly PDC/ OCT meetings and, quarterly, midyear and annual provincial review meetings with government counterparts and implementing partners.

 

Provincial Sensitization & Support:

 

·       In coordination with the Emergency Officer, Head of Outpost, CFO and section heads coordinate sensitization and joint technical support missions to provide line department authorities with technical support and guidance on the ABC modality.

·       In coordination with the Emergency Officer, Planning Monitoring Specialist CFO, ensure the building or reinforcing of the commitment and institutional capacities of the partners starting with taking a strategic approach to the identification of potential and existing partnerships in the province.

 

DELIVERIBLE(s):

 

·       WASH Emergency Specialist should establish/maintain close coordination with key stakeholders.

·       Close monitoring of construction works for implementation Construction works according to project technical drawings, BOQ and contract timeline.

·       Complete technical reports about site specific issues should be shared with UNICEF for further action and record.

·       Field Monitoring notes and photos for the site inspection made documented in weekly reports.

·       Any Quality Assurance and Quality Control issues documented in Progress report. Results of Slump tests and Cube tests will be included WASH Emergency Specialist lauded in monthly reports.

·       Work Plans will be displayed on Construction Site and a copy included in monthly reports.

·       Record Action Points of meetings held and included in the monthly report.

·       Report to UNICEF if there is any need for amendments. Submission of calculations of quantities for all amendments is required.

·       Record all visits to sites in the Site Journal and include in Monthly report.

·       Weekly/Monthly reports sent to UNICEF on a regular basis.

Provide weekly and monthly situation updates to the Emergency Officer/CFO on emerging issues and changes to the humanitarian situation in the assigned provinces.