- Manage day-to-day administrative financial and HR activities at the transmission line or substation project site office in coordination with Head Office.
- Maintain accurate site-level financial records, including petty cash, vouchers, invoices, receipts, and supporting documents.
- Process site-related payments (labor, services, rentals, fuel, accommodation, utilities) in accordance with approved budgets and company procedures.
- Monitor petty cash and site cash flow, prepare weekly and monthly cash usage and balance reports.
- Support preparation and timely submission of site financial and cost reports to the Finance Department.
- Review and verify supplier invoices, delivery notes, work completion confirmations, and service requests related to construction activities.
- Coordinate site procurement requests for construction-related administrative needs (tools, consumables, safety items, office supplies) in liaison with Procurement.
- Maintain updated site asset, equipment, and inventory records, including tools, generators, vehicles, and office equipment.
- Oversee site facilities and camp administration, including offices, accommodation, utilities, cleaning, and security services.
- Coordinate logistics and administrative arrangements for mobilization, demobilization, site meetings, inspections, and trainings.
- Maintain attendance sheets, timesheets, and leave records for site staff and labor, and submit summaries to HR/Finance.
- Support HR with contract documentation, onboarding logistics, ID cards, and personnel files for site-based employees.
- Ensure compliance with company policies, client requirements, safety standards, and internal controls related to site admin and finance.
- Assist during internal and external audits, client inspections, and client visits by providing required administrative and financial documentation.
- Act as the primary coordination point between the project site and Head Office for administrative HR and financial matters.
- Carry out any other tasks as assigned by the supervisor in support of project operations.
Education:
- Bachelor’s degree in business administration (BBA), Economics, Finance, Accounting, or other related fields.
Experience:
- 3–5 years of relevant experience in administration and finance roles.
- (work experience on transmission line and/or substation projects strongly preferred).
Languages:
- Fluency in English (required) and local languages (e.g., Pashto, Dari)
Technical Skills:
- Experience handling petty cash, site expenses, procurement support, and inventory control.
- Proficiency in MS Office (especially Excel); familiarity with accounting or ERP systems is an advantage.
- Strong coordination, reporting, and organizational skills with the ability to work in remote and challenging site environments.
Other Skills:
- Excellent analytical and problem-solving abilities.
- Strong organizational and time-management skills.
- Effective communication and interpersonal skills.
- High level of integrity and attention to detail.
- Ability to work independently and as part of a team.
Interested qualified applicants are highly encouraged to apply by clicking on the blue apply button at the top of the page.
NOTE: Only short-listed candidates will be invited for written test/interview.
NOTE: Kindly note that, given the urgency of this requirement, we reserve the right to select qualified candidates prior to the advertised closing date.
STATE CORPS (SC) is an energy and construction firm established in 2007 in Afghanistan, registered with the U.S. Government, AISA (Afghanistan Investment Support Agency), and ACCI (Afghanistan Chamber of Commerce & Industries). Initially, State Corps focused on the construction industry, successfully completing numerous multimillion-dollar design-build and site-adapt projects for the United States Army Corps of Engineers (USACE). Over the past decade, we have grown significantly to become one of the largest and most successful Afghan companies.
The company has a strong track record in executing large-scale projects like electrical transmission lines and substations. It has completed over 36 construction projects. State Corps has received recognition for excellence in construction and safety. With 15 departments and 6 residential offices, the company has a workforce of 600 individuals. State Corps focuses on effective project management processes to ensure continuous growth and capacity building. For more information, visit www.statecorps.com.