Human Resources
- Maintain employee records, attendance logs, leave balances, and contract files.
- Support recruitment, onboarding, probation tracking, and exit documentation.
- Coordinate staff evaluations, training logistics, and recognition activities.
- Ensure confidentiality and proper filing of HR documents.
- Respond to employee queries and escalate complex issues to the HR/Admin Manager.
- Update HRIS and Odoo systems with employee data and status changes.
- Assist in drafting and revising HR policies, contracts, and SOPs.
- Coordinate monthly payroll processing, including attendance verification, leave adjustments, and salary inputs.
- Support the HR/Admin Manager in handling employee disciplinary cases, including documentation and procedural follow-up.
- Facilitate performance appraisal processes by coordinating evaluation forms, timelines, and feedback collection.
Administrative Operations
- Manage daily purchasing of office accessories and consumables, ensuring proper documentation and approvals.
- Monitor fuel usage and vehicle operations under existing contracts.
- Maintain fixed asset registers, tagging, and handover documentation.
- Draft routine correspondence and assist in preparing letters to government entities.
- Coordinate with branch offices to collect operational data and documentation.
- Ensure proper filing and archiving of administrative records and approvals.
Compliance & Reporting
- Support documentation for internal audits and compliance reviews.
- Maintain trackers for procurement, asset status, and HR activities.
- Assist in preparing monthly summaries and reports for review by the HR/Admin Manager.
- Monitor adherence to SOPs and escalate discrepancies.
Communication & Coordination
- Liaise with branch focal points to gather HR and admin updates.
- Facilitate internal communications regarding policy updates and procedural changes.
- Assist in organizing staff briefings and documentation handovers.
- Coordinate with vendors and service providers for routine administrative needs.
- Bachelor’s degree in Human Resource Management, Business Administration, or a related field (required).
- Master’s degree preferred.
- Minimum 3–5 years of experience in HR and administrative roles, preferably in trading, logistics, or FMCG sectors.
- Familiarity with HRIS platforms and Odoo ERP system is essential.
- Core Competencies
- Strong documentation and organizational skills
- Attention to detail and accuracy
- Understanding of Afghan labor law and HR procedures
- Proficiency in MS Office, HRIS, and Odoo systems
- Clear communication and coordination across departments
- Confidentiality and professional conduct
- Ability to manage procurement and asset records
- Time management and responsiveness
- Problem-solving and process improvement mindset
- Ability to work independently and support cross-branch operations
Job Location:
Kabul with traveling to provinces
What We Offer:
- Competitive salary
- Travel and operational support
- Clear reporting lines and independence from other departments
- Opportunity to contribute to operational improvement and transparency in one of Afghanistan’s leading trading companies
Interested candidates are invited to send their CV and a short cover letter explaining their relevant experience and why they are suitable for this role to:
Email: vacancy@gulbahargt.com
Subject line: “VA-GGT-2025-014”
Note: Applications will be reviewed on a rolling basis. Early submissions are encouraged.
Only shortlisted candidates will be contacted for interviews.
Gulbahar Group is a diversified corporation headquartered in Dubai, UAE, with its humble beginning in the Tobacco sector, the group advanced its footprint rapidly in the entire Middle East, African, CIS, Balkans, Asian, and European region. Today, the group represents a consortium of many companies which offer a large portfolio of products and services.
The Gulbahar Group has earned its reputation through fair business and professional expertise. The strong value system at Gulbahar Group reflects its unique business acumen that creates value for all its stakeholders. During the last decade, Gulbahar Group has launched a variety of cigarette brands, real estate developments, hospitality projects, infrastructural developments, and a large-scale cement manufacturing plant. The group's diversification represents its strength and reliability in achieving its vision of being a global leader in multiple business sectors.