• Planning and supervising the day to day procurement activities ensuring an efficient implementation of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols, including but not limited to the following:
• Regularly assessing the market for new suppliers to supply the recurrent needs of the mission and seeking products/services that offer the best value for money within the shortest timeframes. Negotiating prices and proposing new suppliers to be validated. Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services. Submitting and collecting quotations and tenders following the MSF purchasing policy
• Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on "item-supplier" data: price, availability, quality, lead time
• Together with the Supply Chain Officer determining the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors
• Coordinating and supervising the purchasers' activity, managing the purchasing budget, and settling advances with the Finance Department
• Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his her speciality and as specified in his/her job description.
MSF Section/Context Specific Accountabilities
· Ensures that MSF is offered the best prices possible from suppliers through strategic price negotiations.
· Prepares CBA.
· Lead time is strictly followed for all local purchase and requesters/projects are updated for any change
· Ensure proper local purchase order management for the mission.
· Communicating with customers, keeping them up to date concerning their order status and prioritizing procurement and transport according to their needs.
· Being the focal person for Backorder follow up communications with projects and user departments.
· Proper Suppliers Contract Management in collaboration with Procurement Manager.
· Ensuring local purchase overview is uploaded and shared timely.
· Managing of the team performance under his supervision, including giving periodic formal and informal feedback, with support from Supply Chain Officer, including timeous setting and evaluation of objectives.
· Performs delegated tasks according to his/her speciality and as specified in his/her job description.
Minimum Requirements and Competencies
Education
Essential technical diploma in supply chain
Experience
1 year in MSF Logistics Department, previous experience in supply chain activities related jobs
Languages
Mission language essential. Local language desirable
Knowledge
Computer literacy
Competencies
• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• to MSF Principles L2
• Stress Management L3
How to apply
- Follow the below link OR scan the QR code to access the online job application survey. Candidates must fill in the survey in order to be considered for shortlisting: https://forms.office.com/e/MQ152ahQaK
2, After completing the survey, send the following documents to email: MSF-Afghanistan-Recruitment@msf.org
1. CV and motivation letter in English.
2. Relevant diplomas/certificates.
3. Relevant Work Certificates.
4. ID card both sides (this will be used for visitor authorization pass)
5. 2 References names from your previous employer, employer name, contacts, and official Emails for the employer.
The interested candidates must answer the online survey and submit their documents before 22/04/2025 at 05:00 PM
**Only applications completing the online survey and sending supporting documents by email will be treated**
The reference [PROCUREMENT SUPERVISOR IN KABUL BASE] must be stated in the email to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.
Only candidates who meet the essential criteria will be shortlisted and contacted.
MSF does not charge a fee at any stage of the recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to MSF Administration through the recruitment contact.
If you are selected to be part of the reserve pool, it means that MSF has validated you to be called in to work on a temporary basis, as needed. It does not guarantee that you will be offered a contract or a permanent position, even if such a position becomes available. A new recruitment can be done according to the current need.
MSF is focused on ensuring that only those who share and demonstrate our values are recruited to work with us. To ensure we meet these standards, MSF has a zero-tolerance response to abuse, maltreatment, and neglect of any kind. We are committed to safeguarding, protection and fulfilling our duty of care to our patients and the individuals and communities we serve, people working in the organisation, and all those MSF interacts with.
All staffs are required to share this commitment through signing and complying with our Behavioural Commitments and all relevant safeguarding policies.
Furthermore, all offers of employment will be subject to satisfactory reference checks.
Médecins Sans Frontières (MSF) Doctors Without Borders) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural or man-made disasters to populations in danger in more than 70 countries.
