1. Administrative and Organizational Tasks
- Organizing and scheduling the President’s daily agenda, meetings, and appointments.
- Coordinating travel arrangements, tickets, and work-related programs for domestic and international trips.
- Maintaining and archiving official documents, files, and correspondences of the office.
- Arranging leadership delegation flights and supervising all related travel procedures at the airport.
- Supervising and monitoring the activities of cleaning staff, housekeepers, cooks, and office waiters.
- Translating emails and drafts related to the President’s office.
- Answering phone calls, emails, and written correspondence, and providing information to clients/visitors as instructed by the management.
- Organizing and scheduling visitors’ appointments with the President and keeping records of all visitors.
- Recording meeting minutes and reports in the computer system.
- Preparing and supplying daily required office materials for the President’s office.
2. Communication and Correspondence
- Answering phone calls, emails, and official letters.
- Drafting official correspondence and memos on behalf of the Chairman.
- Ensuring accurate and timely delivery of messages and information.
3. Time and Task Management
- Managing the Chairman’s schedule according to priorities.
- Following up on instructions and assigned tasks with staff or departments.
- Reminding the Chairman of important matters and deadlines.
4. Confidentiality
- Safeguarding confidential documents and information.
- Preventing any unnecessary disclosure of or business information.
5. Internal and External Coordination
- Maintaining effective communication with officials, clients, and stakeholders.
- Preparing and organizing meetings (agenda, documents, and minutes).
- Coordinating activities among different departments of the company.
6. Managerial Support
- Assisting the Chairman in preparing reports and strategic documents.
- Conducting research and collecting information for decision-making.
- Managing small projects or special assignments as directed.
- Education: At least a Bachelor’s degree in Management, Literature, or a related field.
- Experience: Minimum of 2–3 years of experience in administrative or similar roles.
Skills:
- Proficiency in computer skills (Microsoft Office, Email, Internet).
- Excellent written and verbal communication skills in official languages (Dari/Pashto and English.)
- Strong time management, organizational, and multitasking skills.
- Ability to work under pressure and adapt to sudden changes.
- Preparation of the petition in three languages: Dari, Pashto, and English.
Personal Attributes:
- Honest and trustworthy.
- Flexible and cooperative.
- Strong interpersonal skills and professional demeanor.
Interested and qualified candidates are invited to submit their applications in accordance with the following guidelines:
1. Required Documents:
Please include the following in your application package:
- A cover letter clearly stating your interest in the position and relevant qualifications.
- An updated CV/resume with contact information and details of relevant work experience.
- Copies of academic certificates and professional training (if applicable).
- Any supporting documents that demonstrate proficiency in relevant skills (e.g., language certifications, letters of recommendation).
2. Submission Format:
- All documents must be submitted in PDF format.
- File names should include your full name and the position title.
- (Example: "Ahmad_Karimi_Secretary_PA.pdf")
3. Method of Submission:
- Applications should be sent via email to: HR@Ghazanfargroup.com
- Please mention the job title in the subject line of the email.
- (Example: “Application Personal Assistant to the Chairman”)
The late Al-Hajj Abdul Ghafar Ghazanfar laid the foundation for the group. Many of the businesses that the group has opened or is currently running were all his vision of growth, innovation, development and prosperity. The group has many subsidiaries, which are involved in the following industries: 1. Oil and Gas 2. Crude Oil Refinery 3. Fuel Storage 4. Banking 5. Construction 6. Trading 7. Logistics 8. Mining and Media 9. Industrial The group's progress has been steady over the past few years; the constant rise in the revenue from petroleum and other businesses is proof of the group's progress. We have opened many offices locally and internationally, and are spreading our operations by incorporating into new industries and synergizing our subsidiaries to give us an efficient and profitable result. Through our actions we are able to offer employment for the youth of Afghanistan and also train them to learn and prosper throughout their career. We take it upon ourselves to ensure that everything should be done for the improvements of the living standards of Afghan citizens. One of the group's goals is to bring foreign investment in Afghanistan and to increase the standard of quality and performance. We also try to raise the benchmark for performance and quality amongst our competitors so that a competitive environment is created which would benefit the public and would give us a reason to pursue a higher quality standard. We constantly review our strategy and work on introducing measures, which would help our clients and us both. The group has a main office in Mazar-e-Sharif from where they direct all the workflow. All the information from the group's activities are sent and recorded in the Mazar Office. As the group's recent business ventures and activities are spreading throughout Afghanistan, another office has been made operational in Kabul. The group is getting ready to introduce itself in many other industries like Oil Refinery, Metal Smelting, and Foreign Investment for prospective clients.