Accountabilities:
- Supporting the HoM and MedCo in representing and defending MAGNA’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the projects while complying with the national laws and regulations and following MAGNA protocols. Ensuring a close follow up of the National Drug Supply particularly in projects where MAGNA is working in conjunction with MoH. Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators.
- Supervising the running of the pharmacies across the mission, ensuring the proper implementation of MAGNA Safety standards, incl. pharmacovigilance follow up and waste management protocols, and to national and international legislation, in order to ensure the quality of the service given to the population and the accurate handling of drugs and products, including its proper disposal, in terms of hygiene and security. In case of integration of medical stock under the supply, this includes close involvement in the medical warehouse as regards procedures, operations and stock management but not direct supervision of same. Supporting the Medical Coordinator regarding the follow-up of EPREP planning and maintenance of medical emergency kits.
- Supporting and participating in all drug and medical material supply processes and ensuring its overall efficiency and effectiveness. This involves regular technical visits to project sites to ensure appropriate follow up of activities and management of field pharmacies; collecting and analyzing stock indicators according to physical records and logistic across different projects and together with the Medical Coordinator taking corrective decisions when necessary and providing technical pharmacy support regarding pharmaceutical information, medication use (protocols and rational drug use), management of side effects, adherence issues etc.
- Ensuring the collection of data for monitoring and surveillance of optimal quantity & quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices.
- Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management. Supporting the Medical Coordinator in order to ensure local medical purchases are made from approved sources, subject to approval of Section Pharmacist
- Being responsible for the good maintenance of all drugs and equipment in the pharmacies and the appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation, permitting traceability for these specific products.
- Facilitating correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects and to avoid expiries/overstocks and stock-outs. Ensuring that all inventories of drugs and medical devices exist and are updated. In close collaboration with Logistics Department, supervising storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, stock security, maintenance of cold chain, etc.), classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery. Being responsible for follow-up of loans/donations and management of expired medications according to MAGNA procedures (and national legislation in case of expired drugs)
- Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guide lines/procedures
Participating in reporting according to MAGNA guidelines (SitReps, medical statistical reports, etc.) and reporting on drug consumption and medical devices dispensed according to protocols, informing on unusual patterns.
Context Specific Accountabilities:
- Participate in the quantification and costing of medicines and medical supply for all new proposed projects during proposal writing
- Follow up and support logistic department in the process of international orders, customs clearance and follow daily work of Kabul pharmacy team if any.
- Manage pharmacy orders both national and international and provide support to all MAGNA projects
- Update on weekly base drugs, medical materials and medical equipment purchasing process, and contribute to Logistic Purchase Tracking sheet.
- Follow pharmacy kit inventory at Kabul office, cars, safe rooms and guesthouse
- Pharmacy data analysis, interpretation, feedback and make sure corrective actions are taken
- Ensure proper pharmacy management at a provincial level.
- Ensure that the data reports (bases stock, HFs consumption, narcotic, psychotropic consumption) from the stock in filed bases are collected every month and are accurate and send to the Medical Coordinator if requested.
- Train the pharmacists in the field offices and ensure that their stocks are properly organized and managed.
- Prepare quarterly supply request to UNICEF using the mSupply system
Coordinate with national, regional and other stakeholders and represent MAGNA in the meetings and other coordination bodies related to pharmaceutical supplies, drug quality standards and other related national policies;
Education
Graduated from pharmacy faculty from recognized university
Experience/requirements
At least 5-years experience in pharmacy management
Knowledge of BPHS and EPHS projects
Knowledge of mSupply
Knowledge of Essential Drug Policy and drug-list
Knowledge of drug procurement systems and professional communication in dealing with pharmacy suppliers
Good understanding of procurement requirements, in terms of relevant documents for suppliers and Manufacturers
Rigorous and autonomous in his/her work.
Good written and spoken in English
Good knowledge of local languages Dari and Pashto
Very good computer programs knowledge and skills, including Microsoft Office (Word, Excel, Power
Point, etc.)
Committed and able to travel to different provinces.
Interested and Qualified applicants can send their application and CV to the following email:
No other type of submission will be accepted.
Please mention the vacancy number and position name in the subject line of the email. Otherwise, you will not be shortlisted.
Regarding MAGNA recruitment process, please note that!
· MAGNA will conduct its recruitment on the basis of need only.
· MAGNA commits to a fair and transparent recruitment procedure.
· Only HR department will contact you during the recruitment process.
· MAGNA may keep data of your application for its pool of candidate and might propose to you another position than the one you applied for based on your qualification.
Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.
MAGNA is a medical humanitarian organization that has been actively working worldwide and providing humanitarian aid for more than 20 years. Now our projects cover about 15 countries. The largest programs are deployed in Congo (DR), Syria, South Sudan, Iraq, Afghanistan and Ukraine. We implement our humanitarian aid projects by working directly with the medical institutions and supporting doctors provided direct emergency medical care to patients who need it.
MAGNA operates internationally and provides assistance to children and their families in need, including victims of natural disasters, wars and conflicts. In the field we maintain doctors and medical staff but also technical and other specialists, providing humanitarian assistance and help to treat children and their families.
MAGNA focusing on Health, Nutrition and MHPSS projects, primarily aimed at saving lives and alleviating the suffering of those in need. Armed conflicts and unstable political situations have a devastating impact on ordinary people. Consequences, often associated with inadequate local health services, commonly include direct violence, forced displacement, epidemics, famine, and psychological trauma. Providing medical assistance to victims of conflicts and crises is MAGNA workers’ top priority. Alleviating suffering from infectious diseases neglected by local structures is another major area of MAGNA’s focus