1. Department Leadership & Strategy

• Lead, manage, and develop the Site Acquisition team, including negotiators, coordinators, and supervisors.

• Develop and implement departmental strategies, policies, and procedures to optimize site acquisition and management.

• Ensure the team meets all targets for new site acquisitions, contract renewals, and conflict resolutions.

• Set annual departmental KPIs, work plans, and ensure continuous performance monitoring.

• Conduct regular staff performance evaluations and implement coaching, training, and succession planning programs. 

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2. Contract Lifecycle Management

• Oversee the end-to-end contract process for both private landowners and government entities.

• Ensure all contracts are drafted accurately in Dari and English, compliant with ATOMA’s standards and local laws.

• Manage the contract renewal process, including rent renegotiation within authorized limits.

• Ensure proper filing, database updates, and record-keeping for all site contracts.

• Approve contract variations, rent adjustments, and renewal terms within delegated authority.

• Implement strong contract governance and ensure all documentation is audit ready.

• Monitor expiration timelines and enforce proactive renewal planning.

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3. Financial Oversight & Reconciliation

• Coordinate with the Finance Department to ensure timely and accurate monthly/annual payments to landlords.

• Prepare and validate payment lists two months in advance to avoid delays.

• Reconcile site data and financial records with Finance and Network teams to ensure accuracy and compliance.

• Monitor budget spending, evaluate cost-saving opportunities, and track rent exposure.

• Review and approve financial summaries, reconciliation reports, and departmental forecasts.

• Support Finance during internal and external audits with explanations and documentation.

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4. Negotiation & Landlord Relations

• Direct negotiation strategies for new sites and renewals, ensuring rents align with market value.

• Handle high-stakes negotiations with private landlords and government institutions.

• Resolve landlord disputes, payment inquiries, and site-access issues promptly.

• Oversee benchmarking of rental market rates and ensure compliance with internal pricing policies.

• Build and maintain strong relationships with strategically important landlords and local influencers.

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5. Government & Institutional Engagement

• Manage the process for government site contracts, from introduction letters to final signatures.

• Liaise with relevant ministries, land departments, and provincial authorities to secure approvals and avoid delays.

• Ensure compliance with government procurement and bidding processes where applicable.

• Lead formal meetings and negotiations with high level government officials to expedite approvals.

• Ensure regulatory compliance and complete documentation for all government related engagements.

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6. Conflict & Issue Resolution

• Act as the primary point for resolving site-related conflicts with landlords, neighbors, or local authorities.

• Escalate complex legal or persistent issues to the Legal Department in a timely manner.

• Ensure site operations are not interrupted due to contractual or relationship disputes.

• Implement risk-mitigation frameworks to prevent site closures or access restrictions.

• Conduct field visits for critical disputes when needed.

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7. Process Compliance & Improvement

• Ensure all site acquisition activities adhere to internal approval hierarchies.

• Validate landlord ownership documents and ensure proper certification.

• Continuously review and improve acquisition processes for efficiency and risk reduction.

• Introduce digital tools and automation to improve tracking, reporting, and workflow visibility.

• Ensure compliance with Delegation of Authority (DoA) and corporate governance requirements.

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8. Team Management & Reporting

• Monitor team performance, provide coaching, and ensure workloads are balanced.

• Prepare and present monthly reports on site acquisition progress, renewals, payments, and pending issues to senior management.

• Foster a collaborative environment within SA and with cross-functional teams.

• Conduct weekly team meetings to align priorities and track ongoing tasks.

• Prepare quarterly and annual strategic reports for senior leadership.

• Ensure team adherence to company values, ethics, and professional conduct standards.

• Coordinate with Network and Legal for relocations, upgrades, new rollouts, and emergency site needs.

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9. Records, Reporting & Compliance

• Ensure accurate, complete, and up-to-date record keeping of all site acquisition contracts, payments, and landlord data.

• Maintain a reliable database aligned with Network and Finance records.

• Prepare management reports on contracts, renewals, rent exposure, disputes, and risks.

• Support internal and external audits by providing clear documentation and explanations.

• Develop dashboards on rent exposure, renewals, dispute cases, and financial risks.

• Ensure compliance with corporate governance, legal regulations, and data security guidelines.