• Assist in Developing and Posting Job Advertisements on Various Platforms 
• Collaborate with the HR team to create and post job advertisements across multiple platforms
• Ensure job postings are accurate and reflect the qualifications and skills required for each position.
• Assist team to screen Resumes and Shortlist Candidates Based on Job Requirements 
• Review resumes and applications for open positions, matching candidate qualifications with job requirements.
• submit the long list to the relevant department for the most qualified candidates for further screening.
• Provide support for coordinating and scheduling Practical/Written Tests & Interviews with Candidates and Hiring Managers 
• Organize and schedule written or practical tests, ensuring that candidates and hiring managers are aligned on time and format.
• Coordinate interview schedules, communicate with candidates, and ensure all parties involved are informed.
• Help team to maintain Accurate Records of Recruitment Activities in Applicant Tracking Systems (ATS) 
• Input and maintain up-to-date records of all recruitment activities in the ATS to ensure proper tracking and reporting of candidates throughout the hiring process.
• Track candidate progress and move applicants through various stages in the recruitment pipeline.
• Communicate with Candidates Throughout the Recruitment Process 
• Serve as the primary point of contact for candidates, providing them with updates on their application status, feedback from interviews, and next steps.
• Maintain a positive candidate experience by ensuring clear and timely communication.
• Support Onboarding Activities for New Hires 
• Assist in coordinating the onboarding process for new employees, ensuring all documentation, policies, and orientation materials are prepared and provided.
• Organize necessary logistics for the first day, such as IT equipment, office space, and introductions to team members.
• Assist team to prepare New Hire Personal Files as Per HGBL’s HR Checklist 
• Ensure new hire files are complete and accurately maintained according to the company’s checklist, including documents such as signed contracts, tax forms, and identification.
• Ensure the timely submission of all required paperwork to the HR database.
• Assist Team in the Orientation on HGBL’s Policies to New Hired Employees 
• Conduct or assist in orientation sessions for new hires, ensuring they are familiar with company policies, benefits, and procedures.
• Ensure new employees understand workplace culture, code of conduct, and any job-specific expectations.
• Collaborate with the HR Team to Improve Recruitment Strategies 
• Work closely with the HR team to develop and implement strategies to attract top talent and improve the efficiency of the recruitment process.
• Contribute ideas for enhancing job advertisements, interview processes, and employee retention initiatives.
• Assist Team to Prepare and Update New Hire Tracking and Daily Activity Reports 
• Maintain and update a daily log of new hires and recruitment activities.
• Track the progress of new hires during their first few months to ensure a smooth transition and successful integration into the company.
• Probation Form Submission Upon Completion of Probationary Period
• Probation review form submission to the relevant head of department/ supervisor upon completion the probationary period of the newly hired employee.
• Scanning of The Personnel Files and Uploading to The Database/ Maintaining the HR Archive as per policy
• Scanning of the personnel file and uploading to the oracle.
• HR archive should be maintained properly and regularly updated on relevant documents
• Support the Admin team with visa and work permit processes for expatriate staff
• Assist in the process of obtaining and renewing visas and work permits for expatriate employees.
• Update visa and work permit information in Oracle to enable expiry alerts and ensure timely renewals.
• Support the Admin team in managing catering and housekeeping services
• Collaborate closely with the admin team to monitor and oversee catering service operations.
• Assist the housekeeping team in their daily operational activities to ensure service quality and efficiency.
• Perform other lawful duties as assigned by the Supervisor or Head of Department (HOD)
• Carry out additional responsibilities or tasks as directed, in accordance with company policies and applicable laws.