HR Administration & Data Management:

• Monitor, accurately record, and report on daily employee attendance for all branches, accounting for regional differences.
• Maintain and update all employee files and records within the HRMIS and structured Google Drive platforms, ensuring the highest levels of data integrity and confidentiality.
• Perform clerical duties including filing, scanning, and data entry to ensure all HR documentation is current and accessible.

Talent Acquisition & Lifecycle Support:

• Manage the full-cycle recruitment process for designated roles, including job postings, proactive sourcing, CV screening, and candidate communication.
• Coordinate the entire interview process, scheduling complex interviews across multiple time zones for candidates and hiring managers.
• Lead the onboarding process for new hires in overseas branches, including documentation preparation, orientation programming, and ensuring a seamless first-day experience.
• Support the off boarding process for departing employees, including exit interviews and documentation.

 

Compensation, Benefits & Payroll Coordination:

• Manage and coordinate employee benefits programs for staff, acting as a liaison with providers.
• Process and track all employee leave requests, ensuring alignment with local policies.
• Compile, verify, and manage accurate payroll inputs for employees and submit detailed reports to the HR Manager for approval and processing.
• Administer and maintain records of employee loans and advances, ensuring compliance with company policy.

Employee Relations & Compliance:

• Serve as the first point of contact for employee queries from overseas branches, resolving issues or escalating them to the HR Manager as needed.
• Assist in the development, communication, and implementation of global HR policies, ensuring they are understood and adhered to within the framework of local labor laws.
• Actively follow up on HR policy compliance across all branches.
• Provide crucial support for internal and external HR audits and compliance checks by preparing necessary documentation and reports.

Reporting & Analysis:

• Prepare and distribute routine and ad-hoc HR reports for HR team (e.g., overtime, leave balances, headcount, turnover, recruitment status).

Added Critical Tasks (Often Required for Global Roles):

• Assist in coordinating cross-cultural training and development initiatives.
• Support the annual performance review cycle for teams.
• Stay informed of changes in local labor laws in the countries where our branches operate and flag potential compliance issues.
• Help coordinate international travel and relocation logistics for employees, if applicable.
• Support the HR Manager in compiling data for job pricing and benchmarking in different markets.