Document Management
- Receive, classify, and archive incoming documents from finance, HR, procurement, and admin departments.
- Ensure proper labeling, indexing, and filing of physical records in designated storage areas.
- Digitize paper records and maintain organized electronic archives using approved systems.
- Implement version control and retention schedules for all archived materials.
Retrieval & Access
- Respond to document retrieval requests from authorized staff and management.
- Track access logs and ensure confidentiality protocols are followed.
- Support internal and external audits by providing timely access to required records.
- Maintain a register of archived documents and update it regularly.
Compliance & Preservation
- Ensure archiving practices comply with internal policies and Afghan regulatory standards.
- Monitor document aging and coordinate disposal of expired records per retention policy.
- Safeguard sensitive documents against unauthorized access, damage, or loss.
- Conduct periodic reviews to ensure completeness and accuracy of archived files.
Coordination & Reporting
- Liaise with departments and branches to collect missing or overdue documentation.
- Provide monthly reports on archiving status, retrieval activity, and compliance gaps.
- Recommend improvements to archiving systems and workflows.
- Support the Finance Manager in documentation audits and recordkeeping reviews.
- Bachelor’s degree in Business Administration, Library Science, Information Management, or a related field (required).
- Minimum 2–3 years of experience in archiving, records management, or administrative documentation.
- Experience in trading, logistics, or FMCG sectors is preferred.
- Familiarity with Afghan documentation standards and audit requirements is an asset.
Core Competencies
- Strong organizational and filing skills
- Attention to detail and accuracy
- Confidentiality and data protection awareness
- Proficiency in MS Office and document management systems
- Ability to manage physical and digital records
- Clear communication and coordination across departments
- Time management and ability to meet deadlines
- Problem-solving and process improvement mindset
Job Location:
- Kabul with traveling to provinces
What We Offer:
- Competitive salary
- Travel and operational support
- Clear reporting lines and independence from other departments
- Opportunity to contribute to operational improvement and transparency in one of Afghanistan’s leading trading companies
Interested candidates are invited to send their CV and a short cover letter explaining their relevant experience and why they are suitable for this role to:
Email: vacancy@gulbahargt.com
Subject line: “VA-GGT-2025-013”
Note: Applications will be reviewed on a rolling basis. Early submissions are encouraged.
Only shortlisted candidates will be contacted for interviews.
Gulbahar Group is a diversified corporation headquartered in Dubai, UAE, with its humble beginning in the Tobacco sector, the group advanced its footprint rapidly in the entire Middle East, African, CIS, Balkans, Asian, and European region. Today, the group represents a consortium of many companies which offer a large portfolio of products and services.
The Gulbahar Group has earned its reputation through fair business and professional expertise. The strong value system at Gulbahar Group reflects its unique business acumen that creates value for all its stakeholders. During the last decade, Gulbahar Group has launched a variety of cigarette brands, real estate developments, hospitality projects, infrastructural developments, and a large-scale cement manufacturing plant. The group's diversification represents its strength and reliability in achieving its vision of being a global leader in multiple business sectors.