Key Responsibilities

Finance:

• Manage day-to-day accounting functions, including regular cash verification, bank account and balance sheet reconciliations, monthly closing, and timely submission of financial reports to the ACKU management, donors, etc.
• Ensure expenses are incurred/charged to different donors/grants according to the approved budget(s) and compliance requirements are met per grant agreement and guidelines.
• Completes monthly balance sheet and budget monitoring reports as per donor requirements.

 

Reporting and Budgeting:

• Monthly closing, timely submission of financial report to ACKU management, donors, etc.
• Ensure on-time monthly submission to ACKU management of all reports.
• Prepare timely budgets, cash requests for donors, and accounting reports.
• Monitor grant spending and projections.
• Assist in the preparation of budgets for all proposals and develop clear and concise narratives.
• Provide regular and timely budget reports and analysis to the Director and the Program Manager.
• Liaise with donors on finance and budget issues as required.
• Preparation and submission of the bi-annual reports to the Ministry of Economy.
• Preparation and submission of the ACKU Annual Tax return to the Ministry of Finance and follow-up for tax clearances.
• Follow up for Staff TIN and their salary taxes.
• Follow up for submission of salary tax and contractual taxes.
• Review all outgoing budget requests for conformance with all donor requirements as well as all internal policies and procedures.
• Ensure that all costs are accounted for and recovered to the maximum extent possible in conformance with the donor guidelines.

 

Staff Management:

• Supervise staff in the Finance Department. This includes ensuring they are properly trained and know their performance expectations.
• Carry out staff appraisals for finance staff.
• Organize and lead orientation and training sessions related to finance.

 

Audit and Internal Control:

• Implement and administer ACKU systems for internal control, compliance, accounting data-processing, and financial reporting functions under donor regulations.
• Develop an internal audit function and perform internal audits and reviews to ensure compliance with the ACKU and donor requirements.

 

Administration:

• Manage day-to-day administrative functions, including procurement and transportation. Enforce the policies and procedures of the organization. Make sure that procurements are done in compliance with the set policies and procedures.
• Manage and maintain updated inventories.
• Regular follow-up of the ACKU building maintenance

 

Procurement:

• Ensure appropriate policies and procedures are followed during procurements.
• Manage and maintain the inventory ledger and make sure that donors’ guidelines are followed in this regard.
• Engage as the procurement committee member for all of the ACKU bids.

 

Liaison and Compliance:

• Liaise with different government offices and ensure that ACKU’s policy and procedures comply with the Afghan government’s laws. 
• Assist the Director and Program Manager with Admin, Finance, and other related issues.

 

Human Resource:

• Follow up with the ACKU HR officer for his/her daily activities.
• Check monthly timesheets and attendance sheets.
• Get regular follow-up on the staff leave record with the HR staff.

 

Other Responsibilities

• Maintain an up-to-date, accurate accounting system, including computer data entry and paper file system.
• Ensure local taxation law and any other legal requirements are fully complied with.
• Other appropriate duties as assigned by the Director and the Program Manager.