Financial Management & Transactions

• Manage daily financial transactions, including cash, bank, and petty cash operations.
• Ensure all payments, receipts, and financial records are accurately documented, authorized, and compliant with organizational policies.
• Process payroll, staff reimbursements, vendor payments, and advances in a timely manner.
• Maintain accurate ledgers and ensure reconciliation of accounts with supporting documentation.

Budgeting & Financial Reporting

1. Support the preparation and monitoring of project and organizational budgets.
2. Track expenditures against budgets and provide timely variance analysis to management.
3. Prepare regular financial reports (monthly, quarterly, and annual) for internal and donor requirements.
4. Assist program teams with budget forecasts, expenditure tracking, and cost allocations.

Administrative Management

• Maintain up-to-date administrative records, contracts, lease agreements, and organizational documents.
• Ensure smooth day-to-day office operations, including utilities, office supplies, and facility management.
• Maintain an organized filing system for finance, HR, and administrative documents.
• Support procurement processes by reviewing financial documentation and ensuring compliance with procedures.

Human Resources (HR) Support

• Support recruitment processes, including job postings, scheduling interviews, and maintaining personnel files.
• Ensure compliance with HR policies, including staff contracts, leave management, and performance evaluations.
• Maintain updated staff records and assist in payroll preparation.
• Provide guidance to staff on HR and administrative policies.

Audit & Compliance

• Support internal and external audits by preparing documentation, reconciliations, and financial statements.
• Ensure compliance with donor financial guidelines, government regulations, and organizational policies.
• Address audit findings and implement corrective measures as required.
• Monitor adherence to anti-fraud, anti-corruption, and accountability standards in financial and administrative practices.

Coordination & Capacity Support

• Work closely with program, logistics, and management teams to ensure financial and administrative support is timely and efficient.
• Train and guide junior staff on financial and administrative procedures.
• Provide financial and administrative updates during coordination meetings as needed.

Other Duties

• Support emergency finance and administrative operations when required.
• Ensure confidentiality and security of financial and HR data.
• Perform any other tasks assigned by the supervisor to support project implementation and organizational goals.