• Manage day-to-day administrative operations of the office and warehouse facility.
• Maintain staff attendance, leave records, and coordinate payroll inputs with HR/Finance.
• Ensure availability of office supplies, stationery, and utilities.
• Maintain filing systems (both electronic and hard copy) for correspondence, contracts, and shipment documents.
• Supervise office cleaners, drivers, guards, and other support staff.
• Assist in the preparation and tracking of shipping and cargo documents (bills of lading, airway bills, packing lists, etc.).
• Coordinate with customs agents, transporters, and freight forwarders to ensure timely cargo delivery.
• Support warehouse teams in managing delivery schedules and record-keeping.
• Maintain a register of incoming and outgoing cargo-related documents and communication.
• Process purchase requests for operational materials, office equipment, and supplies.
• Ensure proper documentation and authorization of all procurement activities.
• Maintain an updated asset register and monitor usage or movement of company property.
• Liaise with clients, partners, and service providers regarding administrative and logistical issues.
• Ensure timely sharing of shipment updates and relevant administrative reports.
• Support management in scheduling meetings, preparing minutes, and following up on action points.
• Ensure all administrative procedures comply with company policies and legal requirements.
• Maintain confidentiality of staff and company information.
• Prepare and submit periodic administrative and logistics reports to management.