• Maintain effective administrative and financial filing systems to ensure all records are accurate, up to date, and easily accessible.
• Assist in preparing contracts, budgets, expense reports, and payment requests in coordination with the Finance Department.
• Support the preparation and review of financial reports, ensuring completeness and compliance with company policies.
• Handle day-to-day administrative tasks, including correspondence, office supply management, and document control.
• Coordinate travel arrangements, meeting schedules, and logistics support for staff and visitors.
• Maintain an updated inventory list of office equipment and supplies, and ensure timely replenishment as required.
• Prepare purchase requests (PR), purchase orders (PO), and goods receipt notes (GRN), and maintain procurement records.
• Provide administrative support in recruitment activities, including scheduling interviews and preparing employment paperwork in coordination with the HR Department.
• Supervise office support staff (driver, cleaner, technician, etc.) and ensure effective performance of their duties.
• Ensure proper communication and coordination between the main office and project sites for administrative and logistical matters.
• Support the finance team in maintaining petty cash records, verifying expenditures, and reconciling with the cashbook when required.
• Ensure confidentiality in handling company documents, financial data, and personnel records.
• Perform other administrative and coordination tasks as assigned by management.