1. Administrative Operations Management

• Oversee the day-to-day administrative functions across both logistics and security divisions, ensuring business continuity and high performance.
• Facilitate cross-departmental coordination (HR, Procurement, Security, Logistics) to maintain fluid communication and operational synergy.
• Manage office facilities, infrastructure, and supplies to ensure a well-functioning workplace environment.
• Develop, optimize, and maintain administrative workflows, systems, and procedures.

Expected Outcomes:

• Smooth and uninterrupted administrative operations.
• Efficient interdepartmental communication and collaboration.
• Reduced delays, administrative bottlenecks, and staff grievances.

2. Inventory and Asset Management

• Design, implement, and maintain robust inventory control systems for office assets, logistics equipment, and security items (e.g., uniforms, tactical gear).
• Monitor and analyse stock levels, usage patterns, and replenishment cycles.
• Conduct periodic physical audits to validate inventory records.
• Coordinate closely with procurement-on-procurement planning to avoid stockouts or overstocking.
• Maintain a comprehensive asset register, tracking acquisition, maintenance, depreciation, and disposal.

Expected Outcomes:

• Accurate, up-to-date inventory and asset records.
• Zero or minimal discrepancies between physical stock and system records.
• Cost efficiency and waste reduction.
• Full audit trail facilitating donor reviews and financial transparency.

3. Policy Development & Regulatory Compliance

• Draft, implement, and periodically review administrative SOPs (Standard Operating Procedures), policies, and guidelines tailored to logistics and security operations.
• Ensure compliance with Afghan Labour Law, ICoCA/ICoC principles, and internal company standards.
• Train staff on new policies, monitor adherence, and enforce compliance consistently.
• Serve as a point of contact for internal investigations, disciplinary issues, and policy violations.

Expected Outcomes:

• Well-documented policies that are accessible and understood by all employees.
• High compliance rates and reduced policy infractions.
• Enhanced accountability and professional conduct throughout the company.

4. Administrative Support for Security Division

• Provide dedicated administrative oversight for the security arm: manage guard rosters, attendance tracking, certifications, contracts, and documentation.
• Coordinate procurement and logistics of security-related equipment (uniforms, protective gear, communication devices).
• Liaise with HR and operations to ensure guards’ welfare, onboarding, and scheduled training.

Expected Outcomes:

• Organized, comprehensive records of security personnel.
• Timely supply of equipment and uniforms to security staff.
• Elevated efficiency and operational readiness in the security unit.

5. Staff Supervision & Office Management

• Lead and mentor the administrative team: define roles and responsibilities, delegate tasks, monitor performance, and foster professional development.
• Maintain office discipline, punctuality, and a professional work culture.
• Optimize workplace layout, seating arrangements, and office facilities to support high productivity.

Expected Outcomes:

• Motivated, well-coordinated, and disciplined administrative staff.
• Improved workplace morale and a more structured operational environment.

6. Reporting, Documentation & Governance

• Generate periodic (weekly/monthly/quarterly) reports on administrative metrics, inventory status, compliance issues, and operational risks.
• Maintain comprehensive records of contracts, policy documentation, administrative correspondence, and audit trails.
• Present analysis and recommendations on administrative matters to senior management.

Expected Outcomes:

• Timely, clear, and data-driven reporting to leadership.
• Well-maintained and easily retrievable documentation.
• Informed decision-making leveraging accurate administrative data.

7. Continuous Improvement & Problem Solving

• Proactively identify administrative inefficiencies, risks, and operational challenges.
• Propose, design, and roll out process improvements that drive efficiency, transparency, and cost-effectiveness.
• Benchmark administrative practices against industry standards and security/logistics best practices; apply lessons learned.

Expected Outcomes:

• Reduced administrative friction and bottlenecks.
• Ongoing improvements in processes, workflows, and structure.
• Increased institutional maturity and recognition as a best-in-class organization.