Financial Management & Accounting
- Maintain accurate and up-to-date financial records for the project office, including recording all transactions in the designated accounting software (e.g., QuickBooks) in compliance with organizational chart of accounts.
- Process all payments, including vendor invoices, staff payroll, per Diems, travel advances, and petty cash reimbursements, ensuring proper documentation and authorization.
- Prepare monthly bank reconciliations and manage the project’s petty cash fund, conducting regular cash counts and ensuring all expenditures are properly accounted for.
- Assist the Project Manager in monthly financial forecasting, budget monitoring, and the preparation of budget-versus-actual (BVA) reports.
Procurement & Logistics
- Support the procurement process in line with organizational and donor procurement policies, including preparing requests for quotations (RFQs), facilitating bid evaluations, and issuing purchase orders.
- Manage the inventory of project assets and equipment, maintaining a fixed asset register and overseeing the proper issuance, maintenance, and safeguarding of all items.
- Coordinate logistical arrangements for project activities, including travel bookings, workshop/event organization, and the distribution of materials to field sites.
Administration & Office Management
- Ensure the smooth day-to-day running of the project office, including managing office supplies, utilities, and communications.
- Maintain a systematic and secure filing system (both digital and hard copy) for all financial, administrative, personnel, and project documents.
- Serve as the primary point of contact for administrative liaison with the country office, local government offices, and service providers.
Human Resources Support
- Manage staff timesheets, leave records, and attendance tracking for the project team.
- Support the recruitment process for local staff as needed, including preparing job advertisements, collecting applications, and arranging interviews.
- Facilitate the onboarding of new staff, including orientation on administrative and financial procedures.
Compliance, Reporting & Audit Support
- Ensure all financial and administrative activities strictly adhere to donor regulations (e.g., UNDP, UN, INGO) and organizational policies.
- Prepare and submit accurate and timely financial reports (monthly, quarterly, and as required) to the Project Manager and country finance unit.
- Serve as the focal point for internal and external audits, preparing all requested documentation and facilitating auditor visits to the field office.
Payroll & Contract Management
- Calculate and process the monthly payroll for national staff, ensuring accurate computation of salaries, taxes, and statutory deductions.
- Maintain personnel files and track contract end dates, alerting the Project Manager for timely contract renewals or terminations.
Risk Management & Safeguarding
- Implement and monitor internal financial controls to prevent fraud and mismanagement of funds.
- Ensure administrative practices uphold the organization’s safeguarding and code of conduct policies, promoting a safe and respectful workplace.
Educational Qualifications
- Mandatory: Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a directly related field from a recognized institution.
- Preferred: Professional accounting certification (e.g., ACCA, CPA, or equivalent) or a Master’s degree in Finance, Business Administration, or a relevant discipline.
2. Professional Experience
- Minimum of 5 years of proven experience in finance, administration, and accounting, with at least 2 years in a similar role within an international NGO, UN agency, or donor-funded project.
- Demonstrated hands-on experience in full-cycle bookkeeping, budget tracking, financial reporting, and managing audits for institutional donors (e.g., UN, USAID, EU).
- Proven experience in procurement, logistics, asset management, and office administration in a field-based setting, preferably in Afghanistan or a similar context.
- Experience in payroll processing, staff contract management, and compliance with national labor laws.
- Familiarity with the operational and financial challenges of working in remote or insecure environments is highly desirable.
3. Technical Competencies & Skills
- Financial Software Proficiency: Advanced proficiency in accounting software (e.g., QuickBooks, Sage, Sun Systems) and exceptional skills in Microsoft Excel (including pivot tables, advanced formulas, and data analysis).
- Procurement & Compliance: Strong understanding of procurement procedures, inventory management, and adherence to donor-specific compliance requirements.
- Analytical Skills: Ability to analyze financial data, prepare accurate forecasts, and generate meaningful financial and administrative reports.
- Languages: Fluency in Dari and Pashto (written and spoken) is mandatory. Professional proficiency in English is required for financial reporting and communication with management and donors.
- Organizational Skills: Excellent organizational, time-management, and documentation skills with a keen eye for detail and accuracy.
4. Personal Attributes
- Unquestionable integrity and transparency with a strong commitment to accountability and ethical financial management.
- Proactive, resourceful, and solutions-oriented, with the ability to work independently under pressure and meet strict deadlines.
- Strong interpersonal and communication skills, with the ability to work collaboratively in a multicultural team.
- Discreet and trustworthy in handling sensitive financial and personnel information.
- Willingness to travel to project field sites as required.
Interested candidates should submit a Cover Letter and CV to [HR@accesspoint.af] by [18, Dec 2025]. Please include the Position Title and Project Reference (01003470) in the subject line (e.g., Application for Project Manager - Ref 01003470).
Note: Only shortlisted candidates will be contacted. Access Point Consulting and Auditing Services Company is an equal opportunity employer and encourages applications from women and diverse community members.
Access Point Consulting & Auditing is a leading Afghan-owned consulting firm established in 2010, providing a wide range of professional services to support organizational growth, compliance, and impact. With deep local expertise and international insights, the firm specializes in:
Strategic & Organizational Consulting: including policy development, capacity building, business process improvement, and digital transformation.
The firm serves a diverse client base across the public and private sectors, NGOs, and international development agencies, with a strong track record of completed projects in areas such as SME development, climate resilience, financial inclusion, and institutional strengthening.
Headquartered in Kabul, Access Point is led by experienced Afghan professionals with advanced qualifications and extensive industry backgrounds, emphasizing integrity, innovation, collaboration, and sustainability in all engagements.