1. Responsibilities:
- Prepare daily purchase invoices and upload them to the drive.
- Data entry in QuickBooks.
- Managing office supplies and inventory.
- Organizing meetings and appointments.
- Maintaining filing systems (digital and physical).
- Assisting in preparing reports of daily purchases.
- Payment of invoices.
- Print and scan the documents.
- Providing administrative support to management and staff.
2. Procedures:
- Review the calendar daily and confirm appointments and meetings.
- Schedule meetings, conferences, and appointments for management.
- Ensure meeting rooms are booked, and any necessary resources (projectors, refreshments) are arranged.
- Handle any last-minute changes to schedules.
3. Office Supplies Management:
- Monitor office supply inventory levels, including paper, pens, and printer toner.
- Place orders for replenishment when necessary, ensuring costs are within budget.
- Organize and maintain stock in the supply room.
- Check the stock of both offices every day.
- Ensure that daily purchase orders are accurate.
4. Filing and Organizing:
- Organize and maintain filing systems for documents, records, and other paperwork.
- Ensure all documents are properly labeled and easy to locate.
- Periodically audit files and archives to ensure outdated documents are discarded or archived according to company policy.
- Archive all daily purchase documents.
- Keep an accurate record of all completed tasks, including meeting schedules, document filings, and inventory orders.
5: Miscellaneous Tasks:
- Assist with event coordination, including internal company events and staff meetings.
- Prepare reports, presentations, and spreadsheets as needed for the management.
- Provide support for other administrative staff during peak workloads or absences.
- Provide support for the general service staff.
- Perform general office maintenance to ensure a professional environment.
6: Safety and Compliance:
- Follow company procedures for maintaining workplace safety.
- Ensure that confidential information is handled according to the company's data protection policies.
- Adhere to any industry regulations related to office management.
Required:
- Bachelor’s degree in Economics, Business Administration, Accounting, or a related field.
- Proven experience (2+ years) in Admin/Finance.
- Hands-on experience with payroll software, and proficiency in Google Workspace (especially Google Drive management, QuickBooks, and MS Excel).
- Exceptional attention to detail and unmatched organizational and time-management skills.
- Superior communication and interpersonal skills, with the sensitivity to work across diverse cultures and time zones.
- Ability to handle highly confidential information with discretion and integrity.
- Strong knowledge of Mathematics.
Preferred:
- Professional Quick Book, Payroll, and Tax calculation.
- Familiar with the labor laws.
- Having a full understanding of the English Language, TOEFL or IELTS preferred.
- Proficiency in a second language.
Please ensure that your email includes the vacancy ID in the Subject line.
Note that only the candidates who meet the requirements of the position will be shortlisted.
If you meet the above requirements, we encourage you to apply for this position. Please send your CV along with a cover letter via email to kabuljobs@peacegl.com.
RATCS is a leading consultancy and outsourcing company dedicated to providing innovative solutions that empower businesses to achieve their goals. With a commitment to excellence, we specialize in delivering strategic consulting services and comprehensive outsourcing solutions tailored to meet the unique needs of our clients.