Engagement
- Assist with shortlist candidates by screening CVs, conduct telephone screenings as needed, and with coordinating interview teams
- Facilitate and/or support background screenings for candidates.
- Manage timesheets for office, ensuring timely submission, review and tracking of all leave recorded, approval and filing.
- Support PCC data management, including coordinating documentation and filing of updates to emergency contact information, address changes, dependent information, marital status, etc.
- Assist the PCC team with coordination of the Mid and Annual Performance Management Process, includes distributing and collecting documents, scheduling meetings, and tracking and reviewing forms as they are received.
- Maintain both the communication board and the job board; ensure job vacancies and staff communications are posted/removed promptly.iv
- Support management of onboarding, in-service, and other organizational and professional development processes.
- Engage in all-staff, PCC team, and other engagements internally, and maintain professional links with other HR organizations or recruitment professionals externally.
- Delivery
- Assist with job advertisements and post jobs to ensure compliance with WfWI set standards and protocols as well as applicable laws and regulations.
- Manage the recruitment account in accordance with the guidelines outlined in the Guide to Managing HR.
- Review recruitment documents as they are received and alert the PCC Coordinator to any omissions, errors, and/or possible challenges.
- Ensure documentation for the recruitment file checklist is collected, recorded, filed and uploaded in bamboo
- Participate in the new hire orientation process, preparing the new hire schedule, coordinating with relevant staff etc
- Responsible for maintaining accurate and complete personnel and recruitment files.
- Update all HR/PCC checklists as necessary.
- Track employee probation periods, advise management of upcoming probation end dates, send the probation evaluation form to the direct line supervisor in advance so there is plenty of time to take necessary action, ensure probation documentation is returned on time and fully completed and filed.
- Maintain total confidentiality of employee personal data.
- Ensure employee data accuracy and integrity by consistently updating and uploading information in BambooHR
- Maintaining an accurate record of all leave and ensuring the leave trackers are updated monthly, ensuring leave requests are filed in the personnel files (uploaded in Bamboo), and ensuring leave carry-over balances are communicated at the end of each calendar year.
Others
- Be willing and ready to work as part of a greater team, occasionally supporting other units in times of imbalanced workload or with your unique individual skills, talents, and capabilities.
- Disclaimer: the duties, responsibilities, and activities of this job description may change, or new ones may be assigned. A team-player spirit is required.
All our staff are required to adhere to WfWI’s Code of Conduct and Safeguarding policies and to our organizational values: Empowerment, Integrity, Respect, Resilience.
Skills and Qualifications:
- A bachelor’s degree in human resources management, Business Administration, Public Administration, or a related field is required. A master’s degree in a relevant field is an asset.
- Minimum of 3–5 years of progressive work experience in human resources, personnel administration, or staff support services, preferably with an international NGO or UN agency in Afghanistan.
- Solid understanding of Afghanistan labor laws, HR compliance, social security, and employee rights and obligations.
- Strong communication and interpersonal skills, with the ability to work effectively with individuals from diverse backgrounds. Proven ability to maintain confidentiality and demonstrate integrity and professionalism in dealing with sensitive HR matters.
- Fluency in Dari and/or Pashto is required, with a strong working knowledge of English (both spoken and written).
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with HR software or HRIS systems (such as Zoho People, BambooHR, or others) is a plus.
- Comfortable using communication platforms such as Microsoft Teams, Zoom, and other remote collaboration tools.
- Excellent organizational skills with attention to detail and the ability to prioritize and manage multiple tasks under tight deadlines.
- Ability to work collaboratively in a fast-paced environment. Flexibility and adaptability to shifting priorities and challenges in a post-conflict or humanitarian setting.
- High level of integrity and ability to handle confidential and sensitive information with the utmost discretion.
- Strong problem-solving and analytical skills, capable of handling complex HR issues with fairness, discretion, and sound judgment.
- Committed to progress in the workplace, including progress in equity for all, diversity, inclusion, and belonging.
- Willing and able to travel to sub-offices as needed as well as travel internationally.
Submission Guidelines for Vacancy
Thank you for your interest in applying for this position. To ensure your application is complete and considered, please follow the steps outlined below:
1. Application Process
Please submit your application by completing the online form at the following link:
👉 https://www.surveymonkey.com/r/KDWRK87
We invest in women in 17 conflict-affected countries around the world as they rebuild their lives. We invest where inequality is the greatest by helping women who are forgotten— the women survivors of war and conflict. We help them learn the skills they need to rebuild their families and communities, and to transform their lives. The women in our direct delivery programs engage in community cohorts who learn to save, build businesses, understand their rights, improve their health, and participate towards transformation for themselves, their families, and communities. For 30 years, Women for Women International has used an integrated approach to innovate; we are a learning organization that listens to data, our country teams, and women themselves to constantly evolve and improve the way we work.
Since 2002, we have operated in five provinces of Afghanistan. Participants of our program receive vocational training for jobs like animal husbandry, tailoring and knitting, participating in savings and self-help groups, and learn to invest in their businesses as they receive stipends. Through this curriculum, they prepare to earn an income and invest in savings. They are trained by our team to embrace and defend their rights, support decision-making in their households, and create social change in their communities. WfWI progamming includes men’s engagement, where male family members and community leaders are engaged as allies and key supporters.
WfWI also support grassroots and local organizations, led by women community leaders, to gain access to resources and capacity-strengthening that improves their ability to respond to their organization and their community’s self-identified priorities. Globally, WfWI advocates to ensure that women’s participation, voice, and leadership are central to the long-term changes we’re driving. Through listening to women, we build the evidence base to engage decision-makers at every level in a transformative effort to sustain an enabling environment for women in conflict-affected contexts.